Agriculture Solutions

EMPLOYEE ONBOARDING

A Salinas Valley farm labor contractor has selected Laserfiche to transform how they mass onboard new and returning employees in the field. A huge win and several benefits for this organization.

 Onboarding a new employee can be complex task in even the simplest of settings. Now, lets multiple that task to four locations, forty applicants per location, 30 page packets, twenty-seven signatures, three hiring managers, likely standing in a dirt field in Coachella or Salinas. A traditionally labor-intensive paper based onboarding process notable challenges and inefficiencies.

Laserfiche - as a robust content management solution offering digital forms and automated workflows is enabling a transformation for this farm labor contractor. New applicants can fill out there onboarding information in a digital Laserfiche form on an iPad. Within seconds of completion, an email deliveries a full prepared onboarding packet ready for signature. In partnership with OneSpan, an integrated e-signature tool, the onboardee and the hiring supervisor can sign and counter-sign completing the onboard process. Automatically, the completed packet is delivered to back into Laserfiche for a final HR Clerical review. From here, a CSV can be created and pushed directly to Famous and the onboardee is officially a trackable, payable employee.

Digital transformation of an age old business process for increased efficiency, time savings, and money savings.

ACCOUNTS RECEIVABLE

A Central Valley Packing house utilizes Laserfiche to automate the processing and filing of its Accounts Receivable documents. Typically, a tedious process of combining Bills of Ladings, Pack-outs, Invoices, Troubles, and Payments requires hours of clerical staff time.

Utilizing the Laserfiche add-on capture tools, this organization saves time by having the software retrieve metadata - Purchase Order number, Invoice number, Order number, Date, Check Amount; directly off the scanned images. The Laserfiche workflow engine then automates the combining, comparing, collating, and moving, of documents for review and approvals. Following review, the documents are automatically filed by Customer and month for easy retrieval in the future.

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CONTRACTS

A Salinas Valley leafy greens supplier has renovated their tradition paper-based Grower Contract approval process with Laserfiche. Three times a year, 500 growers negotiate their grower contract with the supplier. The supplier reviews the contract via four approval levels. Upon full execution, a copy of the contract is put on file and sent to the grower for their records.

Utilizing Laserfiche Forms and Workflow the Salinas Valley supplier has automated and digitized the entire process to better manage this tedious process for new and renewing sales and grower contracts. Workflow automates the movement of the contract for negotiating and approvals in Word. When contracts are ready for signature, they are converted to PDF and pushed out for execution. Full executed copies are sent to required parties and reminders for renewal are set in workflow. The automation of review and approval is saving the business substantial time and money.

ACCOUNTS PAYABLE

A large Central California cherry Grower/Packer/Shipper utilizes Laserfiche in Accounts Payable for it’s advanced approvals, reporting and and archiving. Traditionally, processing AP was a manual and time consuming process overwhelmed by paper approvals and inherent challenges.

Using Laserfiche automated workflow, the company was able to route and report based on specific vendors, amounts, coding, prior approvals and many other things, including a secondary approvals based on a specific phase is coding. Laserfiche is very flexible and combined with our Famous Software  integration - you can mitigate duplicate data entry. On top of that, Laserfiche Connector in fully compatible with Famous Software. You can be working in the Famous Inquiry or Data Entry screens, and with a single click you can have the Invoice you are researching displayed on your screen.

Digitizing and automating the Accounts Payable process with Laserfiche has saved dollars per invoice for a large organization processing hundreds of invoices monthly.